Privacy Policy

Effective Date: October 2, 2026 | Last Updated: October 2026

Zen Hypnosis Nonprofit Organization ("Zen Hypnosis", "we", "us", or "our") is an Alabama non-profit corporation and tax-exempt 501(c)(3) public charity (EIN: 39-5157747), headquartered in Attalla, Alabama. We are dedicated to providing accessible, community-focused hypnotherapy-informed wellness care and educational resources to lower-income individuals and families.

We respect your personal privacy and are committed to protecting the confidential information of our clients, program participants, donors, volunteers, and website visitors. This Privacy Policy details our practices concerning the collection, storage, protection, and disclosure of your personal information.

1. Information We Collect

We only collect personal information that is necessary to deliver our charitable mission, conduct client intake, coordinate sessions, and process community donations:

• Contact Information: Name, email address, telephone/SMS number, and mailing address provided when you submit contact forms, request aid, or reach our office.
• Client & Aid-Track Intake Information: Information submitted voluntarily via our screening and qualification intake (e.g., household size, general wellness objectives, residency verification, self-reported health history).
• Donation & Payment Records: For donors and paid clients, payment transactions are processed directly through secure, PCI-compliant third-party processors (such as PayPal and Stripe). Zen Hypnosis does not store full credit card numbers or banking account credentials on our web servers.
• Technical & Usage Data: Standard server logs, IP addresses, browser types, and anonymous analytics to monitor website uptime, accessibility, and performance.

2. How We Use Your Information

We use collected data solely for legitimate non-profit and clinical service purposes:

• To evaluate eligibility for sliding-scale and subsidized hypnotherapy aid.
• To schedule, confirm, and facilitate 1-on-1 private sessions and telehealth video appointments.
• To issue official 501(c)(3) charitable tax receipts for financial contributions.
• To respond to community inquiries, phone calls, and email requests.
• To maintain compliance with non-profit state and federal reporting standards.

3. Absolute Commitment to Donor and Participant Privacy

Personal information is disclosed only to authorized personnel or third-party service providers (such as encrypted client health record portals or secure payment gateways) who are bound by confidentiality agreements and strict privacy standards solely to assist our non-profit operations.

4. Client Confidentiality & Ethical Standards

All private clinical hypnotherapy consultations, intake forms, and session notes are handled with the highest level of professional confidentiality, adhering to the ethical standards established by the American Hypnosis Association (AHA) and applicable state behavioral health and peer support codes.

5. Cookies & Tracking Technologies

Our website uses minimal, privacy-conscious cookies necessary for core website functionality, security protection against automated spam (via Cloudflare), and non-invasive aggregate traffic measurement. We do not engage in cross-site tracking or behavioral data harvesting for third-party commercial advertising.

6. Security & Data Protection

We employ industry-standard transport layer security (HTTPS/TLS encryption) across all web traffic. Electronic records are safeguarded using access controls, authenticated logins, and secure data storage protocols to guard against unauthorized access, loss, or alteration.

7. Your Rights & Contacting Us

You have the right to request access to the personal data we hold about you, request corrections, or request that your contact details be removed from our mailing list. For any questions, updates, or privacy-related requests, please contact our office directly: